WFT IRELAND – Privacy Policy

WFT Ireland is committed to safeguarding the privacy of our website users; this policy sets out how we will treat your personal and professional information. Reference to “us” / “WFT IRELAND” in this Privacy Policy shall include reference to our authorised employees, agents, advisors, contractors and sub-contractors.

1. Cookies
1.1 Our website uses cookies. On registration we will ask you to consent to our use of cookies that remain on your PC or other internet-access device after any of your sessions on WFT IRELAND has ended (persistent cookies). Should you decline to give such consent, we will not place persistent cookies on your PC or other internet-access device. Your consent to the use of persistent cookies will enable us to maximise the functionality and usefulness of the service offered to you by WFT IRELAND as well as other users of our website. We would therefore ask you to seriously consider opting-in to WFT IRELAND’s use of persistent cookies.
1.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser, and stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. Cookies can be used by web servers to identity and track users as they navigate different pages on a website, and to identify users returning to a website.
1.3 Cookies may be either “persistent” cookies or “session” cookies. A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by you before the expiry date). A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed. The use of session cookies by WFT IRELAND is essential for WFT IRELAND functionality and session cookies are therefore placed on a user’s device on visiting and logging on to wft.ie
1.4 Cookies do not contain any information that personally identifies you (they identify your URL and in some jurisdictions this may be regarded as ‘personal information’), but personal information that we store about you or your company on foot of this Privacy Policy may be linked by us to the information stored in and obtained from cookies.
We may use the information we obtain from your use of our cookies for the following purposes;
a) to recognise your computer when you visit our website;
b) to track you as you navigate our website, and to enable the use by you of our website;
c) to improve the WFT IRELAND service and the functionality of our website;
d) to analyse the use of our website;
e) in the administration of this website;
f) to personalise your experience of the WFT IRELAND website service.
1.5 As of the date of this version of our Privacy Policy (12.08.13), WFT IRELAND does not use third party cookies. If we commence using third parties cookies this Policy will be amended accordingly and you will be offered an opportunity to opt-out of our placing of third party cookies on your PC or other internet-access device.
1.6 In addition to our own cookies, we use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at http://www.google.com/privacypolicy.html.
1.7 You may at any time opt-out of our placing persistent cookies on your PC or other internet-access device by sending us as email to info@wft.ie
2. Information we collect
We may collect, store and use for the purposes of enabling, facility and enhancing WFT IRELAND website functionality the following kinds of information including personal information;
(a) information about your computer and about your visits to and use of WFT IRELAND (including your IP address, browser type and version, operating system, referral source, length of visit, page views and website navigation) – see section 1 above on our use of cookies;
(b) information that you provide to us for the purpose of registering with us including your team member profile and contact details and information provided about your company on registration;
(c) information that you provide to us for the purpose of subscribing to our WFT IRELAND News service including any email notifications and/or newsletters and /or analytics reports that may be offered or provided by WFT IRELAND to its registered users from time to time;

3. Website analytics requiring the use of cookies
WFT IRELAND may use analytics softwear requiring the use of cookies (see section 1 outlining our use of cookies). Data usage analyses may be carried out from time to time for the purpose of enhancing the user experience and services offered by WFT IRELAND and for preparing any analytic reports we may from time to time prepare and provide, with or without charge, to our registered users.

4. Using your personal and professional information

4.1 Personal and professional information submitted to us via this website will be used for the purposes specified in this privacy policy, to include those set out at section 1 above concerning our use of cookies. We may use your personal information to;

(a) administer our website;

(b) improve your user experience on our website;

(c) enable and enhance your use of the service provided by WFT IRELAND.ie;

(d) send you general (non-marketing) commercial communications;

(e) send you any email notifications provided as part of the WFT IRELAND service;

(f) send to you any newsletters or information bulletins and other marketing communications relating to our business which we think may be of interest to you by post or by email or similar technology (you can inform us at any time if you no longer wish to receive marketing communications.

(g) provide other WFT IRELAND users as well as third parties with statistical information about our users – but this information will not be used to identify any individual user;

(h) deal with inquiries and /or any complaints made by or about you relating to WFT IRELAND and /or your use of our website

(i) keep our website secure and prevent fraud.

4.2 Where you submit information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us WFT IRELAND disclaims any liability or responsibility for how other registered WFT IRELAND users may use or disclose information posted by you on our website to include, without limitation, any information or the content of any communications exchanged on foot of any enhanced privacy communication option selected by users in accordance with the functionality options offered by our website. It is a matter, to the exclusion of WFT IRELAND, for users selecting such options to satisfy themselves that any requirements they may have as regards the maintenance of confidentiality in respect of those communications are honoured by those with whom they exchange information via this website. We cannot prevent the use or misuse of any information shared or communicated by any user via this site by any other user or by third parties with whom any user might share information obtained by them through use of this website.

4.3 We will not without your express consent provide your personal or professional information to any third parties for the purpose of direct marketing.

6. Disclosures

6.1 We may disclose information about you to authorized third parties to include any of our employees, officers, agents, suppliers or sub-contractors insofar as is reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information:

(a) to the extent that we are required to do so by a court order or otherwise by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

(d) to the prospective purchaser of any business or asset that we are or are contemplating selling – subject to our securing the signing of Non-Disclosure Agreement in respect of the disclosure of such information to a prospective purchaser.

6.2 Except as provided in this privacy policy, we will not provide your information to third parties.

7. Security of your personal information

7.1 The security of your information is important to us. For this reason, we will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information including the use of password protection for access to your information, firewalls to prevent unauthorised access to our servers and where appropriate encryption. However, given the inherent insecurities of data transmission over the internet we cannot guarantee the security of data sent over the internet.

7.2 You are responsible for keeping your password and user details confidential. We will not ask you for your password except when you log in to the website.

8. Policy amendments

We may update and amend this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes. We may (but do not commit to) also notify you of changes to our privacy policy by email.

9. Your rights

10.1 As an individual you are entitled under data protection legislation, to request WFT IRELAND to provide you with a copy of any personal information we hold about you as an individual. Provision of such information will be subject to:

(a) at our discretion, the payment of a fee (currently fixed at €15.00); and

(b) the supply of appropriate evidence of your identity.

We reserve the right to withhold from disclosure such personal information to the extent permitted by law.

10.2 If we use your personal or professional information for marketing purposes, be aware that you may instruct us at any time not to do so by simply sending an instruction to this effect to us by email to info@wft.ie

11. Third party websites

This website may contain links to other websites. We are not responsible for the privacy policies or practices of any third party website.

12. Updating information

Please let us know if the personal or professional information we hold about you needs to be corrected or updated by sending an email to info@wft.ie

13. Contact

If you have any questions about this privacy policy or our treatment of your personal or professional information, please write to us by email to info@wft.ie or by post to Women in Film&TV Ireland C/O Grant Thornton, Molyneux House, Bride Street, Dublin 8.

WFT IRELAND Privacy Policy, Version 21.09.2015